Student Handbook

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East End Community

School

 

 

Handbook

 

 

 

 

Family Handbook

2015-2016

 

Your guide to the policies of the

Portland Public Schools

and the procedures followed at

East End Community School

195 North Street

Portland, Maine 04101

207-874-8228




Mission

 

Principal Welcome Letter

Attendance         

Before and After School Child Care Programs

Birthdays

Bus Transportation

Bus Conduct Rules

Chapter 104 - Gifted and Talented Program

Communication

Community Partnership

Computer/Internet Use

Conferences

Crisis Plans

Custodial Arrangements

Discipline Procedure/ Rights and Response PBIS

Dismissal

Early Release Days

Emergency Info

Exclusions from School

Family Living Program

Field Trips     

Fire Drills

Fundraising

Guidelines for Keeping Sick Children Home

Head Lice

Health Screen

Homework

Illness and Injuries at School

Immunization

Lost and Found

Medications

Open Houses

Parent Organizations

Pets

Placement Procedures

Progress Reports

Prohibited Items

Retention of Students

Religious Holidays

Response to Intervention (RTI)

Rise and Shine

Schedule

School Cancellation and Delay

School Lunch and Breakfast

School Pictures

School Supplies

Searches

Sign-In

Snacks

Special Education

Standardizing Testing

Student Clothing

Student/Family Services

Student Records

Suspension

Tardiness

Telephone Use

Traffic Safety

Transfer Students

Walkers/Bicycles/ and Skateboards

Valuables and Personal Items

Visitors

Volunteers

Policies

2015-2016 School Calendar


 

Portland Public Schools Vision, Mission & Core Principles

The Portland School Board has approved the following vision and mission statements and core principles:

Vision: All learners will be fully prepared to participate and succeed in a diverse and ever-changing world.

Mission: The Portland Public Schools are responsible for ensuring a challenging, relevant, and joyful education that empowers every learner to make a difference in the world.  We build relationships among families, educators, and the community to promote the healthy development and academic achievement of every learner.

Core Principles:

  • We support an organization that strives for continuous improvement and transparency, with agreed upon goals and evidence of progress.

  • We support an organization where leadership at all levels supports student learning, financial, and operational priorities.

  • We support an organization that demonstrates fiscal responsibility and effective long-term financial planning.

  • We support an organization that provides our learners with equitable and appropriate facilities.

  • We support an organization that celebrates and partners with the diverse culture of our community.

  • We support an organization that has an investment in staff recognizing that this connects to student learning.

  • We support an organization that is vested in our Adult Learners.

  • We support an organization that recognizes the importance of the arts, athletics, co-curricular, and extra-curricular opportunities in our learners’ growth.

  • We support an organization that utilizes technology to provide instructional opportunities for all of our learners.

 


 

Welcome EECS families-

This handbook has been developed within the framework of the PPS Board of Education’s Policy Manual and East End Community School operating procedures & practices.  Parents/guardians are responsible for reading and following the policies and guidelines in this handbook and ensuring that students understand the contents of the information. 

A friendly reminder that our main entry at East End Community School will be locked starting at 8:40 AM to provide greater security for our students, families and staff. After that time visitors will be asked to speak with the office before being buzzed into the building.   The Courtyard doors will always  be locked, but you maybe buzzed in during office hours.  In the afternoon EECS’ entry doors will be unlocked at 3:00.  If you have any questions regarding this handbook, please contact the building administrators.

We look forward to a wonderful year for our new Pre-K, Kindergarten and all of our returning families!

 

Marcia E. Gendron Boyd Marley

Principal Assistant Principal

gendrm@portlandschools.org marlebo@portlandschools.org          


 

Attendance

Parents/Guardians are expected to call the school office at 874-8228 prior to 9:00 A.M., if their child will be tardy or absent. The homes of students whose parents/guardians have not called in will be contacted in order to insure that the child is safe at home.

Regular and punctual school attendance is essential to a student’s educational success. Students are expected to attend school every day unless they have an excused absence. Excused absences are defined by Maine law and School Board policy as follows: personal illness; an appointment with a health professional that must be made during the school day; observance of a religious holiday; a family emergency; or a planned absence for a personal or educational purpose which has been approved in advance by the school. Other absences are considered unexcused. Absences for family vacations during times when school is in session are considered as unexcused absences. It is important to be aware that such unexcused absences may make it difficult for students to master concepts taught and reinforced in the classroom program. Vacation or make-up assignments really cannot “replace” specific classroom instruction. Teachers are not required to give vacation homework or make-up assignments or assessments. Maine Law requires that children attend school (20-A MRSA 5001- A). In cases of excessive unexcused absences/truancy for which the parent is responsible, the school department may refer to the Department of Human Services and law enforcement.

 


 

Before and After School Child Care Programs

The City of Portland Parks & Recreation Department offers a before and after school recreation program. The Before School Program hours are 7:00-8:30 a.m. and the After School Program hours are 3:00-5:30 p.m. Brochures and Registration Forms (including Fee Schedule) can be obtained by calling 756-8275. For more information visit: http://www.portlandmaine.gov/rec/rec.asp



 

Birthdays

Parents/guardians are welcome to send a healthy snack for their child’s class in honor of a birthday. It is appreciated if you let your child’s teacher know of your plans in advance. We strongly discourage the delivery of balloons, flowers or other items that can disrupt learning. Students may only hand out birthday party invitations at school if all students in the class are being invited to the student’s personal celebration.



 

Bus Transportation

Bus transportation is provided for all Kindergarten students who live more than a half-mile from school. Students in grades 1 through 5 must live one mile or more from school to be eligible for bus transportation. Only eligible students are permitted to ride the bus. School buses are considered moving classrooms where all school rules apply. Riding the bus is a privilege and not a right. Students who do not follow the Student Bus Conduct Code may receive consequences from the Principal and may lose their privilege to ride the bus. If this happens, parents/guardians will be responsible for transporting the student to and from school. We take this matter seriously and ask you to review the bus rules with your child. Adherence to bus rules insures the safety of all children while riding the bus.

For a student to be dropped off at an alternative bus stop, parents must send in a written note, and there must be room available on the bus. Bus time and stop information is sent to parents on a post card from Central Office prior to the start of the school year. The transportation department can be contacted at 874-8240.

Bus Conduct Rules

  1. On the first occasion of a violation, the driver will issue a warning to the principal. The Principal/Driver will speak with the student and inform parents of the violation by a copy of the written complaint.
  2. The second offense will require the suspension from the bus for a period of up to 3 days.
  3. The third offense will result in the suspension from the bus for 5 to 10 days. The parents will be requested to meet with the Principal and driver to problem solve. If there is a fourth offense, the student will loose bus privileges for the rest of the school year.

 

 


 

Chapter 104 – Gifted and Talented Program

Chapter 104 is the Portland Public School District’s program for gifted children. In accordance with state law, children are selected for this program in grades three and up on the basis of standardized test scores and teacher recommendations in reading, writing, math, and art. District consultants work with classroom teachers to provide extensions to classroom lessons that are appropriate for highly able learners working two or more grade levels above. Most of the Chapter 104 work happens within the context of the regular classroom with small pullout groups meeting on an occasional basis as needed.


 

Communications

It is our intent to keep families informed and involved with school. School-wide texts and emails will be sent home on a regular basis. Classroom teachers also send class news regularly or maintain a class website. Each teacher’s plan for communication between home and school is individualized and s/he will inform you of the procedures. Also you like us on Facebook! If you need more information please call the office at 874-8228.


 

Community Partnerships

East End Community School is always interested in developing more business and community partnerships. Historically, some local businesses have provided donations, discounts, and educational opportunities for our students. If you have any information and/or connections that could enhance this program, we would very much appreciate it if you would share this with us.

For safety reasons, we must know who is in the building at all times. When you arrive at school, please stop by the office to sign in. Please wear your visitor’s badge while you are volunteering in school, and sign out when you leave. Your cooperation in ensuring the security of our building is appreciated.




 

Computer/Internet Use

Please read the School Committee Computer/Internet Acceptable Use policy that is explained on the district’s website in the parent section under policies. Violation of the policy/agreement may result in loss of computer/Internet privileges and disciplinary action as appropriate. If you have any questions about these guidelines, please contact your child’s teacher. Policies can be found at: http://www2.portlandschools.org/





 

Conferences

Parent/Student/Teacher conferences provide the opportunity to talk about your child’s progress in school. Individual conferences will include information on growth over time and goal setting. At the conference, samples of your child’s work will be shared as evidence of achievement. Conferences are encouraged throughout the year as needed and are not limited to these dates. Translators can be made available for families as needed.




 

Crisis Plans and Safety-Related Policies

The Portland schools take the issue of student and staff safety very seriously. The School Board has approved several safety-related policies that are summarized at the district website in the parent section under policies. (http://www2.portlandschools.org/). The plans follow guidelines established through a joint effort of the Portland School Department and the Portland Police Department. Each school is also required to conduct practice drills to make sure that staff is familiar with the crisis plan.





 

Custodial Arrangements

Any specific child custody arrangements should be documented and kept on file in the Main Office. If there are any changes to these court documents throughout the year, it is important to file the most recent document in the office. We will honor the document we have on file, which may mean refusing to dismiss a child. We reserve the right to ID any person[s] dismissing children.





 

Discipline Procedure/ Rights and Responsibilities and PBIS

Every student has the right to come to school safely, be at school safely and go home safely. Every student has the responsibility to follow school rules and maintain a safe presence at all times. East End Community School strives to create a culture of safety. Parents are encouraged to help their children respect authority, fellow students and the property of others. The goal is to create an environment that sets ALL students up for success.

As cited in PPS Board Policy:

“It is essential for schools to maintain a safe and orderly environment that support students learning and achievement.  Good discipline allows the schools to discharge their primary responsibility to educate students and promote good citizenship.  All students are expected to conduct themselves with respect for others and in accordance with School Committee policies, school rules, and applicable state and federal laws.  Disciplinary action may be taken against students who violate policies, rules, or laws, and/or whose conduct directly interferes with the operations, discipline, or general welfare of the School (NEPN/NSBA Code: JK). “

At EECS, students are expected to follow classroom and school rules.  While there may be specific rules and procedures with individual classes, lunch, recess and transitions; across all settings, the expectations are based on respect, responsibility and safety.

In classrooms and other settings, there are clearly established expectations and logical consequences. However, if a student’s behavior warrants a significant concern, then the student will be referred to the office for administrative response.  Administrative referrals include the following concerning behaviors:   

  • Physical or verbal aggression
  • Unsafe behavior 
  • Defiance or insubordination  
  • Disrespectful or rude behavior
  • Social put downs
  • Behavior/incident that is serious and public 

In the event, that a student is referred to the office, an administrator or designee will interview students/others and then determine follow up actions which may include loss of privilege, social restitution, out of community or suspension.  Parent will be notified in the even that any action is taken.




 

Dismissal

Dismissal at the end of the school day is a very busy time. For safety reasons, and to make dismissal an orderly process, we ask that you cooperate with the following procedures:


  • Please meet your child at the designated pick up areas. Please do not go to your child’s classroom to dismiss your child. Allowing your child to arrive and leave their classrooms independently will help your child develop important social skills. Staff can help, if needed.
  • If your child normally walks or takes the bus, but you are planning to pick your child up at the end of the day, please send a note or call the office early in the day. Calls to the office requesting changes in dismissal arrangements MUST BE MADE BEFORE 2:00pm. Please do not wait until the busses are loaded or have already left to notify us!
  • If plans are made for your child to go to different location after school, you will need to send a note to school with your child or call the office directly. If we do not have a note, or verbal confirmation from a parent, we will insist your child follow the daily routine.
  • All early dismissals must go through the Main Office. It is required that you sign out your child. The secretary will notify the teacher to dismiss your child. You may not go directly to the classrooms to dismiss your child. This is designed as a protection for all children, and to limit classroom disruptions.
  • If you need to dismiss your child during the school day and he/she is on the playground, do not take your child from the playground. You must report to the office first and we will bring your child to you.




Early Release Days

District-wide early release days are scheduled each Wednesday with dismissal at 2:05 beginning the end of September and running through May. Portland teachers and staff use this time for professional development.



Emergency Information

Parent Emergency Contact information must be kept up to date by parents. A card will be sent home in the first day packet. Please update the card and return it to school on the following day. Any information you think may be important to us (medication, allergies and pertinent custody information) should be noted on this card. If any of the contact information changes throughout the year, please notify the office immediately, so we will be able to reach you. If you have specific instructions regarding who can or cannot dismiss your child(ren) please clearly state these instructions on the emergency card.


Exclusions from School

Students who have contracted a communicable disease such as chicken pox, whooping cough, or the flu, must not attend school. Parents should notify the school, if this is suspected. Any exclusion is treated with confidentiality.




 

Family Living Program

The Family Living Program is offered in grades 4, 5, 6, 8 and 9 as part of the health curriculum. Portland Public School Family Life Educators will deliver this program. Starting this year, if you want your 4th or 5th Grader to take the Family Living classes, you do not need to complete a permission slip. Only those families who do NOT want their children to take part in the lessons will be required to return the "OPT OUT" form. All families of 4th & 5th Graders will be receiving more detailed information from their teacher, before the classes start in our school.




 

Field Trips

Field trips are planned to provide students with experiences that enrich the educational program. A student permission form is sent home for each field trip for parents/guardians to sign and return. Children will not be permitted to participate in field trips unless parent/guardian permission has been granted. School rules and policies must be followed on field trips. It is the district’s policy that students ride the bus to and from field trips.  In order to chaperone field trips, parents must complete the volunteer application packet in advance of scheduled trip.




 


Fire Drills

Fire drills are conducted 10 times a year in accordance with state law. Students are expected to follow their teacher’s directions and to leave the building in a calm and orderly way. Fire escape routes are posted in each room. Lockdown Safety drills are performed once a year.




 

Fundraising

All fundraising activities must comply with Portland Public School policy, and be approved in advance by the Principal. PTO fundraising activities are governed by the guidelines of that organization.




 

Guidelines for Keeping Sick Children Home from School

A sick child cannot learn effectively and is unable to participate in activities in a meaningful way. Keeping a sick child home prevents the spread of illness in the school community and allows the child opportunity to rest and recover.

  • Fever: If your child has a temperature of 100* or more, he/she should stay home until they are fever free (without fever reducing medication) for 24 hours.

  • Diarrhea or Vomiting: If your child has diarrhea or vomiting, he/she should stay at home until they are symptom free for 24 hours.
  • Bacterial infections (such as Pink Eye or Strep Throat): Your child can return to school 24 hours after the first dose of prescription medication.

If your child is absent due to illness, we ask that you please call us to let us know: 874-8228.



 

Head Lice

In accordance with guidance from the Centers for Disease Control, the American Academy of Pediatrics, the Harvard School of Public Health, and the National Association of School Nurses regarding head lice infestations in school children, the following guidelines will direct our actions:


  1. Children who are symptomatic (scratching persistently) will be referred to the school nurse.
  2. The nurse will evaluate the case and take appropriate action, maintaining confidentiality for the child.
  3. If the school nurse is not present, the student will remain in class and the school nurse will evaluate the student at the next available visit.
  4. In the case of difficult individual cases, the school nurse will develop a plan with the student, the student’s family and other staff members as appropriate with a goal of limiting loss of class time.





 

Health Screenings

Children in Kindergarten and grades 1, 3 and 5 receive vision and hearing screening. The school nurse will notify parents, if there are any concerns.




 

Homework

Homework is intended to provide practice for students, reinforcement of skills being practiced in class. While it is our hope that parents are involved in their children’s homework, we know that is not always the case. Therefore, homework should be work that students can complete independently and should be modeled as an in-class routine and habit. Homework should be developmentally appropriate and will look different grade to grade and, in some cases, student to student.

Here are some general guidelines for homework:

  • There is significant value in having students read at home. At-home reading should be a regular part of a student’s homework.
  • Envision has an important reinforcement component that is integral to the program. This work can be completed as homework, or teachers can establish a work time during the day to engage in this practice.
  • Homework expectations need to be clear and consistent.
  • For homework to be effective, students need feedback right away. Homework can serve as an informal assessment to inform instruction.





 

Illnesses and Injuries at School

If your child becomes ill during the school day, you will be called to come pick up your child. It is very important that parents/guardians keep emergency telephone numbers up-to-date so that you or your emergency contact can be reached quickly. Accident report forms are completed for serious injuries that occur on school grounds. Parents/guardians are notified by telephone or note describing the accident, the extent of injury, and the treatment provided. In the event of an accident requiring emergency medical treatment, the school will call 911.




 

Immunizations

Maine law requires that children in grades Kindergarten through 5th complete the following immunizations before attending school:

DPT or DTaP: 5 doses (4 if the fourth is given after the fourth birthday) Polio (IPV): 4 doses (3 if the third is given after the fourth birthday) MMR: 2 doses Varicella (Chicken Pox): 1 dose

Immunizations are required unless the student is exempted for medical (requires note from a doctor) or philosophical reasons (requires yearly written statement from parent/legal guardian). Under-immunized and non-immunized students may be excluded from school in case of an outbreak of a disease for which the student lacks immunizations. Questions concerning these requirements may be directed to the school nurse. If your child receives immunization updates during the school year, please bring a copy of the updates to the school nurse for inclusion in your child’s health record.




 

Lost and Found

It is always helpful to label your child’s clothing, especially outerwear. Lost and Found is located near the vending machine near the cafe. Parents and children are encouraged to check the Lost and Found often. The Lost and Found area is cleaned three times a year; over December break, April break, and at the end of the school year. Any items that have not been claimed at these times are donated.



 


Medications

It is Portland Public School Policy that only absolutely necessary medications will be administered to students in school. A Portland Public Schools medication authorization form must be completed and signed by the parent or legal guardian. If the medication is a prescription medication, a physician signature or current pharmacy label must be provided. The medications that must be administered during the school day must be brought by parent/guardian in an original unbreakable container that is properly labeled with the name of the medication, date, dosage and the name of the student who is to receive it.

Parents or legal guardians will be responsible for providing precise instructions from their physicians for action to be taken when a student contacts their allergen which may causeanaphylaxis (nuts or other foods, stinging insects, latex, etc.) and for providing medications needed in case of allergic reaction.

Portland Public Schools reserves the right to refuse requests for administering medications to students if any of the criteria outline above are not met.




 

Open Houses

An open house for parents/guardians is scheduled at the beginning of each school year.  Grade level teams of teachers also hold curriculum nights to review the curriculum plan for that grade level with parents/families.




 

Parent Organizations

The East End Community School Parent-Teacher Organization (PTO) is focused on building community and supporting the school staff.  We all want to make our children's school experience as fabulous as possible.  Parents tend to be involved in ways that are meaningful to them, for example:

  • Attending the many wonderful events the school or the PTO host throughout the year
  • Volunteering in the classroom
  • Teaching a Rise & Shine class
  • Greening efforts around the school and in the student curriculum

Event volunteers are always welcomed and needed. In past years, common PTO events have included school-wide multicultural potluck dinners, family fun nights, teacher appreciation events such as chair massage and a travelling farm bus.  The EECS PTO has partnered with the Good Shepherd Food Bank for a sustainable snack pantry and the school occasionally enjoys free farmer's markets for the entire school population.

Partnerships & Resources

  • To Volunteer in the Portland Schools

    Please contact our volunteer coordinator Kathleen Cole at Colek@portlandschools.org


  • Walking School Bus

East End offers another way for students to get to school through the Walking School Bus program (WSB).  The Walking School Bus program enables children to walk safely to school on a regular basis with adult supervision.  All WSB routes are designed to be no more than a 30 minute walk at a casual pace.  Parent/guardian permission is required for your child/ren to participate (and please note: parent volunteer involvement in the program is welcome but not required.)  All children are invited to join a Walking School Bus route -  if you live within 1 mile of the school the WSB is ideal for you.   


  • Learning Works

    LW offers after school and summer programs at no cost to families that serve students in grades 2 – 5 at East End (as well as other schools within the Portland Public Schools).  The AfterSchool Program runs Monday – Thursday, September – May. The Summer Program runs 4 – 5 weeks in late summer.  Transportation and snack is included. 

    For more information contact:

    Amy Pichette  (207)775-0105 ext 164; email: apichette@learningworks.me


  • AmeriCorps Aims High Program

The LearningWorks-AmeriCorps AIMS HIGH program provides volunteers to our community that support our educational and enrichment programs.  In exchange for volunteering their time volunteers earn Educational Awards to be used to further their post-secondary education or to reduce their educational loan debt.   To learn more about the program visit:  http://www.learningworks.me/Community-Programs/americor-aims-high-program

  • The City of Portland’s Recreation Department offers before and after-school programing at East End Community School.  This program provides indoor and outdoor games, arts and crafts activities, outdoor adventure with Maine Audubon, and opportunities for children to participate in the Big Brothers / Big Sisters program.  For more information regarding before or afterschool programming contact 756-8275  or vla@portlandmaine.gov

    For community center rentals / Adult programming: 

    Pete Gerard 773-8222  or ptg@portlandmaine.gov

  • Portland ConnectED  brings together a unique, cross-sector partnership of organizational leaders committed to building a citywide cradle-to-career infrastructure and culture to support high quality education—for Portland’s youth, for Portland families, and for the Portland community at large. Together, we are working like never before to coordinate efforts, align resources, and harness local, regional, and national expertise to prepare our citizens to meet the challenges of the future.  For more information: http://www.portlandmaine.gov/361/Portland-ConnectED

  • The Portland Children’s Film Festival was conceived and organized by East End Community School parents and staff who believe in the value of  bringing community together to create and celebrate film.  The festival is intended to connect Maine children and families to people within their own culture and communities, as well as expand the worldviews of all attendees.

For more information: http://www.portlandchildrensfilmfestival.com/




 

Pets

Requests to bring pets to school will be denied for health or safety reasons due to student/adult allergies.




 

Placement Procedures

Student placements are based on a variety of factors that support student growth as well as to ensure balanced classroom communities.  Parents are welcomed to provide input regarding student placement by completing an Educational Placement form.  These forms serve to provide relevant parent information during the placement process.  However, no teacher request can be honored.  Following the spring placement process, student placement will be based on class size and will be at the discretion of the building administrators.  Families will be notified of placement in August.




 


Progress Reports


The Portland elementary schools are on a trimester schedule, and student progress is communicated to parents/guardians three times a year. Parent/Student/Teacher conferences are scheduled in December and March, and, at other times, in response to the teacher or parent/guardian request.




 


Prohibited Items

Parents are reminded and encouraged to help their children understand that certain items are prohibited at school for safety reasons: firearms and weapons (including models or “pretend”), drugs, alcohol, tobacco, matches or lighters, firecrackers or other items determined to be a threat to the safety or security of the school. This includes knives in lunchboxes, jack knives, or any tool with a blade or sharp edge.




 


Retention of Students

The School Committee has a policy that guides school staff in considering retention of students. Parents/guardians are involved as early as possible in identifying areas of weakness and possible remedial activities for a student at risk for retention.




 


Religious Holidays

Please refer to the Portland Public Schools Holiday Observances Guidelines and Holiday Calendar available in each school office. Students absent from school to observe religious holidays will be excused.




 

Response to Intervention Team (RTI)

Response to Intervention is a team process to assist student learning. Parents are vital members of the team and will be contacted upon referral of their child, and prior to any decision to provide a child with extra support through RTI. The work of the RTI can also serve as a pre-referral mechanism to Special Education and serves to increase collaboration between schools, families and community agencies.





 

Rise and Shine

Rise & Shine is a before school model for engagement that helps students kick start their day.  Students engage with a caring and charismatic adult to get their minds working and bodies moving all before the first bell.  There are over 75 class offerings each week.  Volunteers, parents, community partners, and the EECS staff are the people who create the relationships that make the Rise & Shine Program successful.




 

Schedule

The bell schedule for East End Community School is 8:40 arrival and dismissal at 3:10. (Early Release Wednesdays dismissal is at 2:05, September 30th through the end of May.) Please note: the playground is NOT supervised before 8:15 am. The playground is supervised from 8:15-8:35. Please do not leave your child on school grounds before 8:15. Parents can call 756-8275 for information about before or after school care available through the Portland Recreation Department.




 

School Cancellation or Delay

In the event of an emergency or weather-related school delay, cancellation, or early closing, announcements are made on local radio and television stations, including Channel 3, the school channel as well as our Facebook and Twitter pages (www.facebook.com/eecsportland and @eecsportland). Often, Central Office will put out a robo-call to notify parents. Please do not call the school office for this information, as telephone lines are very busy during these times. School delays or cancellations are announced by 6:00 a.m. Early school closings may require announcements during the school day. Please keep your phone contact information and emergency contact phone numbers updated as needed for this purpose by giving updates to staff in the office.




 

School Lunch and Breakfast

Portland Public Schools are participating in a Universal Lunch and School Breakfast Program for the 2015-16 school year.  All students enrolled at East End, Presumpscot, Reiche and Riverton Schools may participate in the program at no charge. PPS’ ability to offer this program at no cost is dependent, more than ever, on all families completing and returning the Household Income Data Collection Form




 


School Pictures

School pictures are typically taken in the fall. This service is provided by a private company. Parents may purchase picture packages directly from the company. Information will be sent to you in advance of the picture date. There is always a makeup day in the event that your child is absent. Purchasing school pictures is voluntary. Each student receives a class photo regardless of whether a parent/guardian purchases a package.




 

School Supplies

Basic supplies are provided to all students. Children are welcome to bring their own supplies, clearly labeled for their own use. Parents will be notified by their child’s teacher if any extra materials are needed for class use or projects throughout the school year.




 


Searches

Lockers, desks and other school storage facilities are school property, and remain under the control, custody and supervision of the school even when they are assigned to individual students. School officials have the authority to inspect and search storage facilities and their contents on a random basis, with or without reasonable suspicion, and without notice or consent. Locks are not permitted on student lockers at any time. School officials may also search students’ wallets, purses, backpacks, pockets, and other property when they have a reasonable suspicion that the search will reveal evidence that the student has violated or is violating the law, School Committee policies, and/or school rules.

Illegal and/or prohibited items such as firearms, weapons, drugs, alcohol, tobacco, stolen property, or other items determined to be a threat to the safety or security of the school will be seized and the student’s parent/guardian notified. Evidence may be forwarded to law enforcement as deemed appropriate by school officials, even if the search was initiated for school purposes.




 

Sign-In

Please help us to keep the school safe by signing in at the Main Office upon your arrival at school. We ask all visitors (parents, guardians, relatives, community members, etc.) to the school to sign in at the office and wear a visitor or volunteer tag. For the safety of your child and all children, staff members are instructed to ask you to adhere to this policy at all times.




 

Snacks

Classes routinely have a morning snack period. Parents/guardians are encouraged to send a healthy snack with their children each morning. We strongly discourage students from bringing candy, soda and other non-nutritious snacks. Please do not send food or drinks in glass containers.




 

Special Education

The Portland School Committee has adopted a complete set of policies related to special education services. If you need more information, please contact the Principal, Special Education Team Leader, or your child’s teacher.




 

Standardized Testing

A formal testing program allows the schools to look at student performance trends over time. It is very important to remember that testing of any kind is only one piece of assessment. Scores are indicators of performance but they are only one method teachers use to assess your child. Your child’s teachers can provide you with complete information about your child’s performance and growth.

Students in grades 3-5 participate in the Smarter Balance Assessment as required by law. Students in grades 2-5 participate in the NWEA (North West Educational Assessment). Students in all grades participate in a variety of reading, writing and math assessments in the fall, winter and spring.




 

Student Clothing

Students are expected to wear clothing appropriate to a school setting. Shirts which expose the midriff, shorts and/or skirts that are extremely short, and beach wear are not permitted. Clothing suggesting alcoholic beverages, tobacco, or inappropriate messages will not be allowed at school. Proper footwear is essential for physical education classes and playground. Snow boots and snow pants are required for students to play in the snow.

It is a good idea to send in an extra set of clothes, including underwear and socks, for your primary aged child to have at school in the event of a spill or accident. Your child can keep items in their locker or cubby in the event of need. Hopefully, this will help us avoid the need to contact you and ask you to bring clothing to school, and it returns your child to class and to learning very quickly.




 

Student/Family Services

School social workers help support students to access their education and adjust to the school environment successfully.  Social workers work primarily with students who require services through an Individual Education Plan or 504 plan.

EECS is partnering with Health Affiliates in order to provide additional school-based counseling programming for students and families. Like school social workers, school-based counselors may assist with difficulties and transitions such as divorce, death, peer relationships, behavioral problems at home or school, adjustment to a new school, coping with stress and anxiety, and family issues. Frequently, social workers and counselors will consult and collaborate with classroom teachers and administrators to support positive outcomes for students.

Additionally, school social workers and school-based counselors network with community providers, helping to bring resources and coordination of services to individual situations.




 

Student Records

The Portland School Department complies with all federal and state laws concerning confidentiality of student records. A notice is sent home with students at the beginning of the school year about parent and student rights concerning student records. If you need more information, please contact the principal.




 

Suspensions

The suspension of a student is a very serious penalty imposed when a student is involved in an incident in which school policy, or civil or federal law is violated. A student may be suspended when it is necessary to protect any student’s physical or emotional well-being or if the good order of the school is compromised. The parent will be notified immediately, and is expected to come to school immediately to pick up the student. A written notice of suspension will be completed and forwarded to the office of the Superintendent. A conference with the teacher, parents/guardians, student and other staff as needed, will be held to create a plan for successful re-entry.




 

Tardiness

The school day begins at 8:55am. Students are tardy after 9:00 AM. Students who are tardy must go to the office to obtain a late slip. In the event that you know your child will be late, please call to inform the office. Most classes conduct morning meetings beginning at 8:55 am. Important information for the day is shared and instruction begins. If a child is frequently tardy, the parent will be contacted.




 

Telephone Use

Students may use the classroom or office telephone with the permission of their teacher or office staff for forgotten homework, lunches, and musical instruments. Parents and students are asked to make after school and social plans outside of the school day. Students are not permitted to carry or use cell phones at school during school hours. If a student requires a cell phone for after school use, it must be turned off and put securely away during the school day.




 

Traffic Safety             

The movement of children on the school grounds and sidewalks can be unpredictable. Drivers are reminded to be alert at all times. For the safety of our children and staff, please observe all traffic and parking rules. A speed limit of 15 miles per hour is in effect during school opening and dismissal times. Cars should approach all areas slowly and with caution. Just a reminder – it is illegal to pass a bus with flashing red lights, whether on or off school grounds. Please do not enter the driveway entering school on North St at arrival and dismissal times to allow for safe bus loading and unloading.




 

Transfer Students

When a student is transferring to another school, the parent should notify the office. The parents/guardians should visit the new school to register. The receiving school will request the student’s records; these records will be sent by mail to the new school. Teachers may call the receiving or sending school to get current academic information. This information can help with a smooth transition from one school to another.




 

Walkers/Bicyclists/Skateboarders/Scooters

Parents/guardians are requested to talk to their child about traffic safety. It is important that children use sidewalks and cross streets at locations where a crossing guard is on duty wherever possible. When children ride bikes to school, upon reaching school grounds, children must walk their bike (or scooter or skateboard). Children must leave bikes in designated areas and lock them. Scooters and skateboards will be kept in student’s lockers. The school does not assume any responsibility for bicycles, etc.

East End offers another way for students to get to school through the Walking School Bus program (WSB).  The Walking School Bus program enables children to walk safely to school on a regular basis with adult supervision.  All WSB routes are designed to be no more than a 30 minute walk at a casual pace.  Parent/guardian permission is required for your child/ren to participate (volunteer involvement in the program is welcome but not required.)  All children are invited to join a Walking School Bus route -  if you live within 1 mile of the school the WSB is ideal for you.   

Interested in Volunteering for the WSB? If you are looking for a healthy dose of exercise and fresh air - and a new way to connect with your community - volunteer with the Walking School Bus!  Volunteer Walk Leaders team up to supervise students walking a particular route to school and are the wonderful backbone of this initiative.  Round-trip, it takes less than an hour, one day per week.  Each volunteer Walk Leader receives training, ongoing support, program literature, and operational information describing program policies for child behavior, cancellation due to inclement weather and ideas for making the walks fun and enjoyable for everyone. 

The Walking School Bus program is a collaboration between the East End Community School and the Maine Safe Routes to School Program (a partnership of the Maine Department of Transportation, the Maine Center for Disease Control, the Bicycle Coalition of Maine, and communities like ours around the state).


For more information or to register online, please visit www.PortlandWalkingSchoolBus.org.

 




 

Valuables and Personal Items

The school cannot assume responsibility for personal items. We encourage students to leave money, toys, electronic games and other personal belongings at home. We discourage students from bringing in toys and “important possessions” unless teacher approved in advance. All electronic games should stay at home as there is no guarantee for the safety and security of these items. Cell phones are expected to be off and in student’s back packs during the school day.

The school is not responsible for lost or damaged belongings.





 

Visitors

East End Community School welcome parents, grandparents and guardians to visit the school. We support your interest in your child’s education. Because your child’s day is well planned, your child’s teacher will be pleased to make arrangements with you. When you are visiting our school, please stop by the office and sign in so that we can know who is visiting in the building. All visitors are required to wear a nametag while in the building.




 

Volunteers (Parent/Community)

East End Community School has an active volunteer program

We encourage your participation in your child’s education. When volunteering, you are expected to sign in and out in the Main Office. Please wear your nametag while you are in school. Information, including the volunteer application form that has information regarding the background check conducted, will be available through the office.  Kathleen Cole is EECS’s volunteer coordinator and maybe contacted at Colek@portlandschools.org In order to chaperone field trips, parents must complete the volunteer application packet in advance of scheduled trip

 




 

ACAA – Harassment and Complaint Procedure

EBCC - Bomb Threats

EBCC-R - Bomb Threats Administrative Guidelines

JIC - Student Code of Conduct

JICC - Student Bus Conduct Code

JICFA - Student Hazing

JICG - Student Tobacco Policy

JICG-R - Tobacco Administrative Procedures

JICH - Drug and Alcohol Use by Students

JICH-R - Drug and Alcohol Use Administrative Procedures

JICI - Weapons, Violence and School Safety

JK - Student Discipline

JKD - Student Suspension

JKE - Expulsion of Students

JKE-R - Expulsion of Students - Guidelines

JLIB - Student Dismissal Precaution




 

Calendar